Privacy Notice for the online contact and registration form of IMEKOFoods4
Welcome to the Privacy Notice of the online contact and registration form of IMEKOFoods4.
Our Privacy Notice explains you in clear, transparent and simple yet correct way when, why and how IMEKOFoods4 (more specific Sciensano) collects, uses and protects personal information of the people who provide us with such personal information through its online contact and registration form on its website (www.imekofoods4.be).
IMEKOFoods4 is the 4th edition of the international conference on Metrology in Food and Nutrition. This conference is hosted by Sciensano, the Belgian scientific reference in the field of public health. Sciensano can count on more than 700 staff members who commit themselves, day after day, to achieving our motto: Healthy all lifelong.
The organization - Sciensano - is registered under its official name “Sciensano” at the Belgian Crossroads Bank for Enterprises with enterprise number 0693.876.830, having its registered office at Rue Juliette Wytsman 14, 1050 Ixelles (Belgium).
1. What is your personal data?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.
2. What data do we collect?
In reference to the online contact and registration form on the website of IMEKOFoods4 (www.imekofoods4.be), Sciensano will solely collect the necessary information as to obtain the aimed results. In particular, Sciensano will collect the following personal information through the online contact form:
- First name
- Email address
- Name, address and VAT number of the organization you work for
3. Who is collecting your data?
Sciensano is the data controller (“Data Controller”) for the purposes of IMEKOFoods4.
4. How and why we collect and use your personal information
For the online contact and registration form, we will ask you to fill in the abovementioned personal information. The reason we collect this data is to be able to respond on your questions or registration send by the use of this online contact or registration form.
Your personal information will not be visible to others who visit the website.
5. Sharing of your information
Sciensano will not rent, sell or transfer your information to third parties outside Sciensano without your clear and written consent.
6. Storage and protection of your personal information
Information collected by the contact form on the website of IMEKOFoods4 is stored and processed locally and within the European Union.
Sciensano uses reasonable and adequate safeguards to secure and protect the collected information and takes reasonable steps to verify the identity of the user who seeks to reach the collected personal information.
At Sciensano all data is accessible only for responsible persons who have to have access to the data in function of their tasks.
Sciensano will not retain the personal information no longer than 5 years. After this period of time Sciensano will delete all data received by IMEKOFoods4.
7. Your choices regarding your information
It is your right to ask us whether your personal information has been processed by us. In order to exercise this right, you must address a formal request to Sciensano, clearly specifying what you want to consult, rectify or delete. The request must be dated, signed and accompanied by a copy of the front of your ID. Also refer to IMEKOFoods4 in your writing.
If the response to this question is positive, you may request free access to your personal information held by us as well as the reason of the processing and the period during which we will store and process your personal information. You may also request to rectify and erase your personal information, object to the use of it, restrict the use of it and receive your personal information held by us. The deletion of data must be specifically justified. If those requirements are met, Sciensano will comply with your request as quickly as possible and report back to you.
8. Transfers of your personal information outside of Europe
Sciensano will not transfer your personal information outside of Europe.
9. How to contact us
If you have any questions regarding this privacy notice, your rights regarding your personal information or the processing activities of Sciensano in reference to this online contact form, you can always contact us at
Rue Juliette Wytsman 14
1050 Ixelles, Belgium
T : +32 2 642 51 11
F : +32 2 642 50 01
If you wish to contact the national supervising authority, you can contact:
Data Protection Authority
Rue de la Presse 35
1000 Bruxelles (Belgium)
T : + 32 (0)2 274 48 00
F : +32 (0)2 274 48 35
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Cookies may be set either by the website (first party cookies), or by a third party website (third party cookies). The names of the cookies that the Imekofoods website uses, and the purposes for which they are used, are set out below.
First party cookies
|cookie-agreed||Records the fact that you as a user have agreed to accept cookies from this site.||100 days|
|_ga||Used by Google Analytics to distinguish users.||google.com||2 years|
|_gid||Used by Google Analytics to distinguish users.||google.com||24 hours|
|_gat||Used by Google Analytics to throttle request rate||google.com||1 minute|